Management assistant jobs in Finland
Management assistants perform varied types of jobs, usually under general supervision. They carry out administrative tasks and support managers to ensure the entire department functions smoothly.
Management assistant - Which skills are essential?
Search and collect information relevant for the development of businesses in different fields ranging from legal, accounting, finance, up to commercial matters.
Disseminate internal communications using the different communication channels that a company has at its disposal.
Lead events by managing budget, logistics, event support, security, emergency plans and follow up.
Maintain an effective internal communication system among employees and department managers.
Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.
Process instructions, usually oral ones, provided by managers and directives on actions required to be made. Take note, inquire, and take action on the commissioned requests.
Provide support and solutions to managers and directors in regards with their business needs and requests for the running of a business or the daily operations of a business unit.
Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.
Receive, process, and pass messages to people coming from phone calls, faxes, postal, and emails.
Fix and schedule professional appointments or meetings for clients or superiors.
Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping. Write and present results and conclusions in a clear and intelligible way so they are comprehensible to a non-expert audience.
Perform administrative tasks such as filing, typing up reports and maintaining mail correspondence.
Report to the management, boards of directors and committees of an organisation.
Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.
Prepare, compile, and write mails with the adequate information and an appropriate language to make internal or external communications.
Liaise with managers of other departments ensuring effective service and communication, i.e. sales, planning, purchasing, trading, distribution and technical.
The set of rules that govern the activity of a company.
Management assistant - Which skills are useful but not essential?
Maintain updated the statutory books of the company with the relevant information of the directors and secretaries, the directors interests, and the register of shareholders.
The different processes, duties, jargon, role in an organisation, and other specificities of the accounting department within an organisation such as bookkeeping, invoices, recording, and taxing.
Master foreign languages to be able to communicate in one or more foreign languages.
Use models (descriptive or inferential statistics) and techniques (data mining or machine learning) for statistical analysis and ICT tools to analyse data, uncover correlations and forecast trends.
The different processes, duties, jargon, role in an organisation, and other specificities of the financial department within an organisation. Understanding of financial statements, investments, disclosing policies, etc.
The different processes, duties, jargon, role in an organisation, and other specificities of the operations and manufacturing department within an organisation such as purchasing, supply chain processes, and goods handling.
The practice of managing all aspects of the image and perception of a company or individual among stakeholders and the society at large.
Write complete reports based on minutes taken during a meeting in order to communicate the important points which were discussed, and the decisions which were made, to the appropriate people.
Know, use and write documents, texts and content in general without looking at the keyboard. Use techniques to write documents in such fashion.
Aid visitors by responding to their questions, giving satisfactory explanations, suggestions and recommendations.
Collect information and write press releases adjusting the register to the target audience and ensuring that the message is well conveyed.
Schedule and confirm appointments for the personnel of the office, mostly managers and directive employees, with external parties.
The different processes, duties, jargon, role in an organisation, and other specificities of the marketing department within an organisation such as market research, marketing strategies, and advertising processes.
The different processes, duties, jargon, role in an organisation, and other specificities of the management and strategy department within an organisation such as strategic processes and general management of the organisation.
The methodologies and procedures involved in the hiring and development of employees in order to ensure value for the organisation, as well as personnel needs, benefits, conflict resolution and ensuring a positive corporate climate.
Identify the quantifiable measures that a company or industry uses to gauge or compare performance in terms of meeting their operational and strategic goals, using preset performance indicators.
The different processes, duties, jargon, role in an organisation, and other specificities of the sales department within an organisation.
Execute the cost related activities and operations within the accounting activities such as standard cost development, average pricing analysis, margin and cost ratio analysis, inventory control, and variance analysis. Report the results to management and advise on possible courses of action to control and reduce the costs.
The different processes, duties, jargon, role in an organisation, and other specificities of the legal department within an organisation such as patents, legal cases, and legal compliance.
The different processes, duties, jargon, role in an organisation, and other specificities of the human resources department within an organisation such as recruitment, pension systems, and personnel development programs.
Keep an accurate register of shareholders and monitoring changes in share ownership of the company.
Revise drafts made by managers in order to check completeness, accuracy, and formatting.
Translate one language into another language. Match words and expressions with their corresponding brothers in other languages, while making sure that the message and nuances of the original text are preserved.