Supply chain assistant jobs in Finland
Supply chain assistants work closely together with managers in the operations processes, namely purchasing, manufacturing, and distribution processes. They help with administrative and pragmatic follow up of actions such as invoicing, drafting and preparation of contracts and purchasing orders, reconciliation of inventory against documents, and communication with distribution channels.
Supply chain assistant - Which skills are essential?
Search and collect information relevant for the development of businesses in different fields ranging from legal, accounting, finance, up to commercial matters.
Put together documents coming from the photocopier, the mail, or the daily operations of businesses.
Provide support and solutions to managers and directors in regards with their business needs and requests for the running of a business or the daily operations of a business unit.
Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.
Program, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.
The characteristics and functioning of software programs for office tasks such as word processing, spreadsheets, presentation, email and database.
Characteristics, operations and resources involved in moving a product or service from supplier to the customer.
Observe the status and availability of funds for the smooth running of projects or operations in order to foresee and estimate the quantity of future financial resources.
Supply chain assistant - Which skills are useful but not essential?
Purchase and replenish supplies; make sure that all required goods are available in stock.
Retrieve and analyse different kinds of information with regards to the management of a business in order to draw conclusions on projects, strategies, and developments.
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
Monitor quality standards in manufacturing and finishing process.
Keep an overview of the employees' vacations, sick leaves and absences, register these in the agenda and file the necessary documents and certificates.
The different processes, duties, jargon, role in an organisation, and other specificities of the operations and manufacturing department within an organisation such as purchasing, supply chain processes, and goods handling.
Implement control procedures and documentation related to inventory transactions.
Use software that facilitates planning and scheduling in the manufacturing industry and enables the optimisation of resource allocation.
The specific principles and techniques used in order to determine the approapriate level of inventory required.
Coordinate and manage procurement and renting processes including purchasing, renting, planning, tracking and reporting in a cost efficient way on an organisational level.
The national and international requirements, specifications and guidelines to ensure that products, services and processes are of good quality and fit for purpose.
Examine an organisation's planning details of production, their expected output units, quality, quantity, cost, time available and labour requirements. Provide suggestions in order to improve products, service quality and reduce costs.
Communicate on mineral issues with contractors, politicians and public officials. Promote trust and integrity in order to protect the company’s assets and financial position.
Operate sale forecasting softwares in order to help in determining demand levels for products with higher levels of accuracy.
Manage goods that have been returned by customers, following the applicable goods return policy.
Prepare documentation and files related to product purchases.
The different processes, duties, jargon, role in an organisation, and other specificities of the sales department within an organisation.
Provide clients with the appropriate technical documents such as manuals, technical reports, metallurgical investigations, etc.
Contribute to the planning of the production schedule with information on previous periods of production as to avoid waste and increase efficiency.
Prepare the invoice of goods sold or services provided, containing individual prices, the total charge, and the terms. Complete order processing for orders received via telephone, fax and internet and calculate the customer’s final bill.
Determine the most adequate production levels of products according to forecasts and analysis of historic consuming trends.