Cultural facilities manager jobs in Finland
Cultural facilities managers direct the operations of facilities that provide cultural services such as theatre, movies and music. They plan and organise the daily operations of the related staff and facilities and ensure the organisation follows the latest developments in its field. They coordinate the different departments of the facility and manage the correct use of resources, policies and budgets.
Cultural facilities manager - Which skills are essential?
Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.
Draw up outreach policies for the museum and any art facility, and a programme of activities directed at all target audiences. Set up a network of exterior contacts to relay information to target audiences to this end.
Assist with the appraisal and evaluation of museum and any art facility programmes and activities.
Plan, monitor and report on the budget.
The purpose, organisation and management of cultural projects and related fundraising actions.
Call upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and exhibitions.
Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Create and develop a learning strategy to engage the public in line with the ethos of the museum or the art facility.
Prepare, monitor and adjust operational budgets together with the economical/administrative manager/professionals in the arts institute/unit/project.
Manage the daily operations of a cultural facility. Organise all activities and coordinate the different departments functioning within a cultural facility. Develop a plan of action and arrange the necessary funds.
Establish daily priorities for staff personnel. Effectively deal with multi-task workload.
The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.
Work together with museum or any art facility staff to develop and promote its events and programme.
Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.
Develop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to access to art and culture.
Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines.
Set up procedures for maintaining and improving health and safety in the workplace.
Promote inclusion in health care and social services and respect diversity of beliefs, culture, values and preferences, keeping in mind the importance of equality and diversity issues.
Develop programmes which aim to promote cultural activities and cultural engagement in a community or nation, and which regulate the organisation of cultural institutions, facilities and events.
Assess the needs and expectations of museum and any art facility visitors in order to regularly develop new programmes and activities.
Arrange events in cooperation with local stakeholders which promote local culture and heritage.
Lead and manage according to the organisation's code of conduct.
Cultural facilities manager - Which skills are useful but not essential?
File and document a production in all its phases right after the performance period so that it can be reproduced and all relevant information remains accessible.
Solve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising information to evaluate current practice and generate new understandings about practice.
Represent the artistic company or production outside your day-to-day activities. Liaise with presenters and their teams. Help direct tours.
Take ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. To be fully aware of all Social Responsibility protocols and procedures, and to be able to deal with a problem gambling situation in a professional manner with maturity and empathy.
Act as representative of the institution, company or organisation to the outside world.
Maintain good relations with representatives of the local scientific, economic and civil society.
Allocate staff and resources to different activities in the artistic production. Take into account the needs of the production and coordinate with the involved parties.
Plan meetings with sponsors and event organisers to discuss and monitor upcoming events.
Establish and maintain sustainable partnerships with cultural authorities, sponsors and other cultural institutions.
Define the workplan, duration, deliverables, resources and procedures a project has to follow to achieve its goals. Describe project goals, outcomes, results and implementation scenarios.
Different elements and phases of project management.
Develop a specific framework for research, creation and completion of artistic work.
Maintain the liaison and exchange of information with regional or local authorities.
Continually develop and define a concrete artistic vision, starting from the proposal and continuing all the way through to the finished product.
Establish affectionate and long-lasting relationships with local communities, e.g. by organising special programms for kindergarden, schools and for dissabled and older people, raising awareness and receiving community appreciation in return.
Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.
Manage an artistic project. Determine project needs. Establish partnerships. Manage the budget, schedule, contractual agreements and assess the project.
Establish a connection between organisations or individuals which may benefit from communicating with one another in order to facilitate an enduring positive collaborative relationship between both parties.
Monitor all the activities of an artistic organisation.
Oversee all personnel and processes to comply with health, safety and hygiene standards. Communicate and support alignment of these requirements with the company's health and safety programmes.
Coordinate activities with other artistic and creative departments.
The principles and methods of facilities management as applied to individual organisations, best practice techniques, management implications of outsourced and in-house services, main types of contractual relationships in facility management and innovation procedures.
Provide information on the preparation, execution and evaluation of exhibitions and other artistic projects.
Bring together an artistic team, after identifying the needs, looking for candidates, conducting interviews and aligning on the conditions of the project.
Establish and maintain cordial working relationships with peers in different governmental agencies.
Organise rehearsal schedules for actors and crew, collect and update necessary contact information as well as organise any additional meetings for the actors and crew.
Generate promotional material and collaborate in the production of promotional text, videos, photos, etc. Keep previous promotional material organised.
Apply generation and effective application of business insights and possible opportunities, in order to achieve competitive business advantage on a long-term basis.
Analyse, estimate and list the production needs.
Understand project management and the activities which comprise this area. Know the variables implied in project management such as time, resources, requirements, deadlines, and responding to unexpected events.
Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.
Plan future needs of various resources such as time, money and specific process resources.
The process of planning, monitoring and adjusting the expenses and revenues of a business in order to achieve cost efficiency and capability.
Developing artistic project budgets for approval, estimating deadlines and material costs.
Based on accounts, records, financial statements and external information of the market, analyse the performance of the company in financial matters in order to identify improvement actions that could increase profit.
Participate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.
Analyse information and details of processes and products in order to advise on possible efficiency improvements that could be implemented and would signify a better use of resources.
Fix and schedule professional appointments or meetings for clients or superiors.
Research and understand various internal factors that influence the operation of companies such as its culture, strategic foundation, products, prices, and available resources.
Lead and instruct a complete team with the required cultural expertise and experience.
Organise and structure an exhibition in a strategic way, making the artworks more accessible to public.
Create the timeline for the production of a motion picture, broadcast program or artistic production. Decide how long each phase will take and what its requirements are. Take into account the existing schedules of the production team and create a viable schedule. Inform the team of the schedule.
Delegate activities and tasks to others according to the ability, level of preparation, competence and legal scope of practice. Make sure that people understand what they should do and when they should do it.
Initiate fundraising activities managing the place, teams involved, causes and budgets.
Reach out to and meet up with people in a professional context. Find common ground and use your contacts for mutual benefit. Keep track of the people in your personal professional network and stay up to date on their activities.
Define your own artistic approach by analysing your previous work and your expertise, identifying the components of your creative signature, and starting from these explorations to describe your artistic vision.
Manage and plan various resources, such as human resources, budget, deadline, results, and quality necessary for a specific project, and monitor the project's progress in order to achieve a specific goal within a set time and budget.
Perform research and analysis of the external factor pertaining to companies such as consumers, position in the market, competitors, and political situation.
Oversee the day-to-day coordination of production tasks so that the organisation fits within the desired artistic and business policies and in order to present productions in a uniform corporate identity to the public.
Maintain a positive attitude towards new and challenging demands such as interaction with artists and handling of artistic artefacts. Work under pressure such as dealing with last moment changes in time schedules and financial restraints.
Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.
The documentation and processing of data regarding financial activities.
Participate in cultural and artistic mediation activities: announce the activity, give a presentation or talk related to a piece of art or an exhibition, teach a class or a group, lead artistic mediation activities, lead or participate in a public discussion.
Estimate the expected input in terms of time, human and financial resources necessary to achieve the project objectives.