Event manager jobs in Finland
Event managers plan and oversee events such as festivals, conferences, ceremonies, cultural events, exhibitions, formal parties, concerts, or conventions.\ They organise every stage of the events planning the venues, staff, suppliers, media, insurances all within the allocated budgetary and time limits. Event managers ensure the legal obligations are followed and the expectations of the target audience are met. They work together with the marketing team in promoting the event, searching new clients and gathering constructive feedback after the events took place.
Event manager - Which skills are essential?
List and develop relevant event topics and choose featured speakers.
Negotiate contracts with service providers for an upcoming event, such as hotels, convention centres, and speakers.
Lead events by managing budget, logistics, event support, security, emergency plans and follow up.
Communicate with staff members at a chosen event site to coordinate details.
Check event bills and proceed with the payments.
Coordinate event facilities acording to customer demands.
Ensure that event needs such as audio-visual equipment, displays or transportation are met.
Organise the official registration of event participants.
Direct administrative tasks that go with an upcoming event, such as financial operations, dissemination of promotional materials.
Select, train and supervise volunteers and support staff required for events.
plan programmes, agendas, budgets, and services of an event according to customers' requirements.
Monitor event activities to ensure that regulations and laws are followed, look after satisfaction of participants, and resolve any problems arise.
Apply the safety rules according to training and instruction and based on a solid understanding of the prevention measures and risks to your own personal health and safety.
Maintain records of every administrative aspect of an upcoming event, including financial details.
Evaluate the success of recently organised events, making recommendations to improve future events.
Event manager - Which skills are useful but not essential?
Plan meetings with sponsors and event organisers to discuss and monitor upcoming events.
Assess risks, propose improvements and describe measures to be taken on a production level in performing arts.
Evaluate and select the right providers of the right services, according to the customer's specific requirements.
Obtain all permits that are legally necessary to organise an event or exhibition, e.g. by contacting the fire or health department. Make sure that food can be served safely and in accordance with all legal requirements.
Communicate with customers to determine the objectives and requirements for upcoming events such as meetings, conferences, and conventions.
Record all actions taken to ameliorate health and safety, including evaluations, incident reports, strategic plans, risk assessments.
Design advertisement and publicity campaign for upcoming events or exhibitions; attract sponsors.