Facilities manager jobs in Finland
Facilities managers perform strategic planning as well as routine operational planning related to buildings' administration and maintenance. They control and manage health and safety procedures, supervise the work of contractors, plan and handle buildings maintenance operations, fire safety and security issues, oversee buildings' cleaning activities, utilities infrastructure and are in charge of space management.
Facilities manager - Which skills are essential?
Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.
Identify and assess factors that may jeopardise the success of a project or threaten the organisation's functioning. Implement procedures to avoid or minimise their impact.
Plan, monitor and report on the budget.
Build a lasting and meaningful relationship with customers in order to ensure satisfaction and fidelity by providing accurate and friendly advice and support, by delivering quality products and services and by supplying after-sales information and service.
Administer complaints and negative feedback from customers in order to address concerns and where applicable provide a quick service recovery.
Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.
Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Make sure that buildings, roads, air traffic, and events comply with local, national or international noise standards and regulations in order to minimise nuisance for the neighbouring residents.
Handle and control the expenditures and revenues from delivering the facilities management services and make sure the work is done within the foreseen budget.
The principles and methods of facilities management as applied to individual organisations, best practice techniques, management implications of outsourced and in-house services, main types of contractual relationships in facility management and innovation procedures.
The legal rules to be applied for fire safety and fire prevention in a facility.
The compliance with safety measures which need to be taken during the installation, operation, and maintenance of constructions and equipment which function in the generation, transmission, and distribution of electrical power, such as the appropriate safety gear, equipment handling procedures, and preventive actions.
Establish daily priorities for staff personnel. Effectively deal with multi-task workload.
The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.
Ensure that the necessary equipment is provided, ready and available for use before start of procedures.
Create facilities management procedures in line with organisation's strategy, identify appropriate resources and set up key responsibilities and mitigate risks in delivering facilities management objectives.
Keep the highest possible customer service and make sure that the customer service is at all times performed in a professional way. Help customers or participants feel at ease and support special requirements.
Contribute to develop effective strategies for energy management and making sure that these are sustainable for buildings. Review buildings and facilities to identify where improvements can be made in energy efficiency.
Inspect buildings and building systems such as plumbing or electrical systems to confirm compliance with regulations and requirements.
Oversee the design and development of a plan for space and facility allocation that is based on user's needs and priorities.
Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.
Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines.
Monitor and revise the contract services for activities such as pest control, snow or waste removal and oversee the work of contractors providing such services.
Direct and supervise the day-to-day activities of subordinate personnel.
Set up procedures for maintaining and improving health and safety in the workplace.
Assess the market trends and organisations' needs in order to proactively communicate and advertise your facilities management services to future clients.
Oversee maintenance activities, making sure that staff is following procedures and ensuring routine and periodic refurbishment and maintenance activities.
Ensure that the equipment required for operations is regularly checked for faults, that routine maintenance tasks are performed, and that repairs are scheduled and performed in the case of damage or flaws.
Schedule maintenance activities of property, systems and services to be deployed in public or private buildings, according to the priorities and needs of the client.
Plan and make sure that a regular inspection system is in place to ensure the facilities are fit for purpose and to prevent hazards and further risks.
Liaise with managers of other departments ensuring effective service and communication, i.e. sales, planning, purchasing, trading, distribution and technical.
Handle a range of services such as catering, cleaning, maintenance or security, according to the priorities and needs of the client. Manage all contractors that deliver facilities management services and ensure they are delivered on time and according to the highest quality standards.
Lead and manage according to the organisation's code of conduct.
Facilities manager - Which skills are useful but not essential?
Solve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising information to evaluate current practice and generate new understandings about practice.
The trends and major driving factors in the energy trading market, energy trades methodologies and practice, and the identification of the major stakeholders in the energy sector.
Preventive and interventional methods used in the cleaning industry to maintain health and safety for all workers and tertiary persons.
Hire new employees by scoping the job role, advertising, performing interviews and selecting staff in line with company policy and legislation.
Factors that contribute to lower energy consumption of buildings. Building and renovation techniques used to achieve this. Legislation and procedures regarding energy performance of buildings.
The field of legal principles that govern written agreements between parties concerning the exchange of goods or services, including contractual obligations and termination.
Type of automatic control system where through a Building Managements System or Building Automation System (BAS) the control of a building's ventilation, humidity, heating, lighting and other systems is being automated at centralised location and monitored through electronic systems.
Read and comprehend standard blueprints, machine, and process drawings.
Take immediate action to respond to major incidents that affect the safety and security of individuals in private or public places such as road accidents.
Monitor surveillance equipment to observe what people are doing in a given area and ensure their safety.
The law which mediates the relationship between employees and employers. It concerns employees' rights at work which are binding by the work contract.
Undertake ordering of services, equipment, goods or ingredients, compare costs and check the quality to ensure optimal payoff for the organisation.
Monitor the received signals from a burglar alarm system and react promptly to investigate the issues.
Monitor quick and safe emergency evacuation plans.
Respond quickly to security incidents and violations by calling the police and keep in touch with other relevant parties involved in the potential prosecution of the offender.
The documentation and processing of data regarding financial activities.
The flow of goods in the supply chain, movement and storage of raw materials, work-in-process inventory, and finished goods from point of origin to point of consumption.