Vessel operations coordinator jobs in Finland
Vessel operations coordinators manage chartered vessels' transit and performance optimizing the schedulers but also assessing the capabilities and the risks for vessels according to the different types of cargo such as crude oil or other chemical cargos. They make sure all necesary certifications are according to the regulations and all employees have up-to-date passports and licenses. Vessel operations coordinators schedule and maintain records of vessels' maintenance. At the operational level they have contact with the customers, following up customer complains, identifying new opportunities and providing customers with solutions.
Vessel operations coordinator - Which skills are essential?
Arrange the most efficient use of cargo space and vessel movement, monitor the number of available cranes and dock space and assess the physical condition of ships and impact of cargo weight on the stability of ships.
Distinguish different types of cargo e.g. bulk cargo, liquid bulk cargo and heavy materials.
Plan a series of logistical procedures for cargo operations staff. Ensure the implementation of plans to the original specification.
Detailed knowledge of the different physical components of the vessel. Provide maintenance and care to ensure optimal operations.
Know International Maritime Organisation (IMO) conventions in order to maximise the efficiency and safety of international shipping.
Supervise unloading processes for equipment, cargo, goods and other items. Ensure that everything is handled and stored correctly in accordance with regulations and standards.
Manage a vessel fleet owned by a company; know the exact fleet capacity, maintenance requirements and official licenses required/held.
Supervise the process of loading equipment, cargo, goods and other items. Ensure that all cargo is handled and stored properly in accordance with regulations and standards.
Inspect maritime activities and ensure that operations are performed correctly and in a timely fashion; safely operate lifesaving and firefighting equipment.
Provide tanker operations expertise and information to colleagues in areas such as assessing vessel capability, assessing risk associated with a specific vessel use, and interacting with in-transit vessels, to help achieve a desired voyage outcome.
Display knowledge of relevant local, national, European and international regulations, standards, and codes concerning the operation of freight transport.
Know a large variety of maritime vessels and their characteristics and specifications. Use that knowledge to ensure that all security, technical, and maintenance measures are taken into account in their supply.
Know general activities carried out on a ship's deck. Understand the hierarchy of a ship's crew and the tasks performed by different roles on the deck. Plan and coordinate vessel operation and communication between vessels.
Establish draft annual schedules and maintain the schedules of vessels as requirements change.
Provide information and advice on maritime laws, vessel registration, and safety regulations.
Negotiate prices for cargo transport; pursue maximum efficiency in logistics and transportation; calculate efficient routes for freight transport.
Keep an up-to-date inventory for a vessel, including information on spare components, oil and fuel. Determine the amount of fuel that will be needed for a voyage; ensure that sufficient amounts of fuel are on board at all times.
Conduct on board safety inspections; identify and remove potential threats to the physical integrity of the ship crew.
Assess vessel capability utilising different methods and drawing on information from the deck crew; determine specific measurements and gather data for further calculations on the capability of vessels.
Ensure incident free execution of the voyages of international charter ships carrying crude, chemical and/or clean oil cargos, and optimise chartered vessel performance. Anticipate any potential incidents and plan measures to mitigate their impact.
Understand the principles of cargo stowage. Understand procedures by which containers should be efficiently loaded and unloaded, taking into account gravitational forces that are exerted during transportation.
Consider multiple constraints specific to maritime shipping such as: the maximum draught of ships; the depth of channels and canals; tide measures; and the respective impact on load capacity. Create detailed scenarios and integrate them into shipping planning.
Determine the weight of cargo on tanker ships and cargo vessels. Calculate the exact amount of loaded cargo or cargo to be discharged.
Develop, manage, and coordinate the itinerary of vessels worldwide together with other stakeholders.
Work considering multiple time zones and plan activities depending on the voyage times and respective operating times of ports around the world.
Understand how particular types of ships are transport different kinds of cargo and operate on different shipping routes. Know the current maritime routes to plan and schedule the arrival and departure of ships from ports.
Vessel operations coordinator - Which skills are useful but not essential?
Communicate in English employing language used in actual situations on board ships, in ports and elsewhere in the shipping chain.
Provides written instructions on the handling of dangerous goods in an emergency. The instructions must be composed in a language that every crew member is able to understand.
Give instructions to subordinates by employing various communication techniques. Adjust communication style to the target audience in order to convey instructions as intended.
Proceed in a way that one can be relied on or depended on.
Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.
Adjust priorities quickly in response to frequently changing circumstances. Continually assess tasks and respond to those requiring extra attention. Foresee and seek to avoid crisis management.
Utilise computers, IT equipment and modern day technology in an efficient way.
Work confidently in a group in water transport services, in which each individual operates in their own area of responsibility to reach a common goal, such as a good customer interaction, maritime safety, and ship maintenance.
Possess the ability to work with the standard programs contained in Microsoft Office at a capable level. Create a document and do basic formatting, insert page breaks, create headers or footers, and insert graphics, create automatically generated tables of contents and merge form letters from a database of addresses (usually in Excel). Create auto-calculating spreadsheets, create images, and sort and filter data tables.